Managed Print Solution

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What is IT Managed Print Services?

Managed print services is a program offered by print providers that address all aspects of your business printing devices, including printers, scanners, faxes and copiers.

Printing is an essential function in most retail businesses – but there is flexibility in how each company approaches printing. And, the approach you choose will affect your cost, level of responsibility and effectiveness. In turn, each of those variables influences future ROI, productivity and workflow.

Choosing a print solution that complements your organisation's needs and employee work requirements is very important, not only from a productivity standpoint but also for your bottom line. When you look at the figures, considering your print options makes sense:

  • Nearly 90% of companies don’t track print costs
  • Document costs represent between 5-15% of revenue
  • IT spends 15% of its time on printing issues
  • Supplier agreements can reduce operating costs 20-30%

8 WAYS A MANAGED PRINT SERVICE PROGRAM COULD BENEFIT YOUR COMPANY

ANALYSE YOUR PRINTING NEEDS
An MPS provider has experience analysing print fleets of all sizes. They also possess specialised knowledge in printer fleet consolidation methods to ensure your business implements the proper equipment at an affordable price.
REDUCE "LOCAL" PRINTERS
One of the first things to be assessed is the need and use of local printers. Typically, they are inefficient and more costly than realised. These printers only service one user and are rarely networked, making them ineffective in most business environments.
STREAMLINE PRINTER PLACEMENT
Placing your printing equipment in easily accessible areas for an appropriate number of employees will improve workflow and maximise your device usage. Easy accessibility to this equipment is critical to the effectiveness of your employees.
REPLACE INEFFICIENT DEVICES
We help you identify which machines are underperforming and replace them with more efficient devices. We are knowledgeable specialists that know the best printing devices available for your business needs and your budget.
AUTOMATED SUPPLY DELIVERY
Eliminate the need for ordering toner cartridges by entering into an MPS program. These programs can monitor your devices and automate shipment of toner-based on when your machines run low. Keep your employees productive by eliminating equipment downtime caused by lack of supplies with an effective managed print services program.
GAIN PREDICTABILITY
MPS programs enable you to consolidate your costs (and vendors), which provides the ability for a consistent monthly investment. By entering into a partnership with an MPS provider, there will be no more surprise maintenance or unpredictable printing costs.
TRAIN EMPLOYEES ON NEW TECHNOLOGY
IT departments are often focused on their regular tasks. Training employees and fixing their printing problems isn’t their top priority and usually is the first task to get put on the back burner. Managed Print Service providers can assist in employee training and provide help desk support for print issues.
REMOTE PRINTING
With mobile printing, employees will be able to print remotely from off-site locations, from any device. These could provide many improvements for your business. If your business supports a mobile print environment, MPS providers can help establish, maintain and provide troubleshooting support.

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